Integrating an Accessibility Resource Centre (ARC) into the project lifecycle empowers project and product managers (PMs) to embed accessibility across all project phases.
The following are some examples of practical forms and processes that PMs can use to align projects with Accessibility. They help deliver accessible digital products, ensuring compliance, quality, and user satisfaction.
Integration Management
- Formally include accessibility goals in the project charter by using an Accessibility Charter Template.
- Use an Accessibility Integration Checklist to ensure accessibility is embedded in all project plans and deliverables.
Scope Management
- Use an Accessibility Requirements Form to define clear, testable accessibility criteria.
- Use a Scope Change Request template to evaluate and approve any modifications impacting accessibility.
Schedule Management
- Use an Accessibility Milestone Checklist to align accessibility reviews with key project phases.
- Implement a Schedule Impact Assessment form to estimate the time needed for accessibility tasks.
Cost Management
- Use an Accessibility Budget Estimation template to forecast costs for training, testing, and remediation.
- Track Accessibility Expense Logs to monitor spending against the budget.
Quality Management
- Use an Accessibility Test Plan template to define testing scope and methods.
- Use an Accessibility Defect Reporting template to track and resolve bugs.
Resource Management
- Maintain an Accessibility Roles and Responsibilities Matrix to clarify team member duties.
- Use a Resource Allocation Form to assign accessibility experts and tools.
Communications Management
- Use Communication Plans that include accessibility updates and training schedules.
- Use Feedback Forms to collect stakeholder input on accessibility progress.
Risk Management
- Apply Accessibility Risk Assessment Checklists to identify potential barriers early.
- Use Risk Mitigation Plans tailored to accessibility challenges.
Procurement Management
- Use Vendor Accessibility Compliance Checklists during procurement.
- Include Accessibility Clauses in contracts to ensure supplier accountability.
Stakeholder Management
- Implement Stakeholder Engagement Plans that highlight accessibility education and involvement.
- Use Training Attendance Logs for tracking participation in accessibility workshops.
Artificial Intelligence Support
- Examine accessibility data using AI dashboards to identify weaknesses in your processes, products, and components.
- Use AI-driven content review tools to flag potential accessibility issues.
- Create all previous forms and processes with AI, following accessibility rules, success criteria, and laws.
The ARC should include all templates, process descriptions, and checklists for consistency across projects. Always seek the advice of a Certified Professional in Web Accessibility (CPWA) to customize these resources in alignment with your organization’s unique processes, products, and culture.
Next article: “ARC: Enabling Designers and Developers.” Practical guidance and trusted references help creators build accessible products without slowing delivery or creativity.
